Board of Director's Meeting Minutes
A special meeting of the West Park Community Association Board of Directors was held to review the proposed 2013 budget and plan for the fall annual members meeting. The meeting convened at 7:36 p.m. on 20 September 2012, with treasurer Lauren Crum, secretary Dan Clark, member-at-large Jeff Peters, and president Jim Emery present.
The primary agenda of this meeting was to prepare for the annual members meeting. The meeting will be held at 7:30 p.m., 25 October 2012, at the Oakview Elementary School Library. We reviewed and approved a draft agenda for the annual meeting. Jim Emery will incorporate this into a meeting announcement notice, and mail or hand-deliver the notice, as required by law.
The Board noted that the asphalt path repair has been completed successfully. The contractor incurred some minor turf damage on one of the member's properties, but has made repairs.
We had a short discussion about ways to increase homeowner participation in our association. Some on the Board felt there is a perception that it requires a large time commitment or that attending the annual meeting means that you'll get signed up for a job you weren't planning to do. Ideas are always welcome.
The Board discussed the status of our Reserve Study, a legal requirement imposed on all homeowner's associations in the Commonwealth of Virginia. The law requires us to show the amount of money that should be set aside annually to maintain our common assets without resorting to special assessments. President Jim Emery prepared our study in October 2011 and estimated an annual set aside of $1,400. Since the Association was not able to approve a dues increase to $75 last October, no direct contributions were made to our reserve in 2012. However, the Board used existing funds this year to complete one of the projects (the asphalt path repair), and was fortunate to have one of our own member's son lead the effort to repair and repaint the common area playground equipment as an Eagle Scout project for far less than budgeted.
The proposed 2013 budget was approved assuming a proposed increase in dues to $60 annually (within the Board's 10% dues increase authority without a vote of the members) along with a few other minor changes. The budget will be presented at the annual meeting on 25 October 2012.
The meeting adjourned at 8:25 p.m.
Respectfully submitted,
Dan Clark
Secretary
Note: These minutes were edited in accordance with the WPCA Privacy Policy and were posted 9 October 2012. The full text of the official copy of the minutes may be reviewed or obtained by request by any WPCA member by contacting the WPCA president, president@kpwwpca.org.