Board of Director's Meeting Minutes

A special meeting of the WPCA Board of Directors was called to order at 7:40 p.m., 17 October 2011.

Present were: Jim Emery, Faye Kraus, Dan Clark, and Jeff Peters plus one other homeowner.

Reading of the Minutes of the Last Meeting

Faye Kraus read the minutes of the special board meeting of 20 September 2011. There was a motion to accept the minutes, which was seconded, and unanimously passed.

Old Business

Common Driveway Escrow Payout

The letter regarding the pay back of the Headly common driveway escrow was sent out to the homeowner who received the payout. To date, there has been no response. The general feeling of the board is that $650.00 won't be paid back. The plan of the board is not to pursue the matter any further. We will continue to track the deficit and possibly rectify the problem at the time of the sale of the house of the homeowner who received the payout.

Common Area Stump Removal

Jim Emery contacted Twinbrook Tree service and received an estimate of $405.00 to do the job within a week. As of the time of this meeting, it has not been done, which is three weeks later. At issue may be the weather. If the job is not completed soon, Jim will contact J.L. Tree service and give them the job for $450.00.

Update of the Articles of Incorporation

Jim Emery has not heard anything from the attorney about completing this task.

Annual Meeting Notification

Jim Emery distributed notices and proxy forms for the upcoming WPCA annual meeting. He was able to deliver 59 of the 78 notices by hand, and the other 19 were mailed. Thus far, he has received back 5 of the proxy forms.

New Business

Reserve Study

The completed Reserve Study was reviewed. The figures and adjustments were discussed, bringing the estimated annual reserve allocation down to $1,400.00 from $2,000.00. Board Decision 2011-007 was voted on to unanimously approve the Reserve Study. The proposed increase of $25.00 in annual dues should cover the needs identified in the study.

Treasurer's Report

Dan Clark presented the treasurer's report including a proposed budget revision for 2011 and a proposed budget for 2012.

  • There was a recommendation to change the line item "Legal" to "Legal/Professional" to permit charging a certified public accountant audit of the Associations books under this budget item, if desired by the Board
  • The "Actuals" for 2011 will be updated for presentation at the annual meeting on 25 October 2011
  • The revised 2011 budget and proposed 2012 budget, with the discussed changes, were approved for presentation at the annual meeting
  • Some further discussion ensued regarding the dues increase, but it was agreed that the increase to $75 dues annually is still necessary

The meeting was adjourned at 9:10 p.m.

Respectfully submitted,
Faye Kraus
Secretary

Note: These minutes were edited in accordance with the WPCA Privacy Policy and were posted 20 October 2011. The full text of the official copy of the minutes may be reviewed or obtained by request by any WPCA member by contacting the WPCA president, president@kpwwpca.org.